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The Worst Video Conference Ever (And How to Fix It)

Business September 24, 2014

AVI walks you through some of the biggest errors made during video conferences that can throw a wrench into any meeting.  To ensure a smooth meeting, follow these tips.

Conference Room Seating 

When on a video conference in a large room, make sure the camera is placed in a location where all participants can be seen.  If you cannot move the camera, move into a better position.

Mute and Un-Mute Your Microphone

When it is not your turn to speak, it is customary to mute your microphone so that any background noise does not distract from the conversation. When it is your turn to speak, make sure to un-mute your microphone so all participants can hear you.

Reduce Background Noise

When conferencing in a public location, it can be difficult to control background noise that easily distracts a video conference.  Either move to another location or wear a headset.

Be Close Enough to Your Microphone

If your microphone is built into your computer, it is easy to be too far from your microphone.  This results in muffled and quiet speech that the rest of the group on your call has to strain to hear.  Save them the pain by moving closer to your microphone.

Light The Room Appropriately

If your room is too dark, it will be difficult for everyone to see you.  Similarly, if the room is too light, it can wash out your features.  Make sure the lighting is appropriate so that everyone can see your beautiful face.

Be on Time

We're all guilty of this one, but late arrivers can severely impact and delay the call.  Do everyone a favor and be available when the call is scheduled to begin.

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