The Meeting Time-Suck
The business world has a love-hate relationship with meetings. You hear a lot about the hate part, but in reality, most workers see the value in meetings. A lot of meeting frustrations come down to whether participants feel the meetings are a waste of time. Do they start late? Do presenters have to fuss with equipment? Do you have trouble even finding a meeting room with the right equipment in the first place?
Your organization contributes to loss of productivity when it allows some spaces to sit empty while others get double-booked. That common scenario causes forces you to waste time looking for a room or bargaining with coworkers who have the equipment you need.
The Solution to Conflicts
You can increase meeting room utilization while eliminating scheduling conflicts with software-based room scheduling tools that integrate with Outlook, Google, MS Office 365, MS Exchange, and more. Features include the automatic cancellation of a meeting room when no one checks in for it or when it is cancelled on the meeting organizer’s calendar. That opens it up to others who may actually be able to use the space.
Such solutions allow you to reserve time for setup before the meeting, and they also give insight into room and equipment usage.
Added Benefits of Scheduling
Room scheduling devices, software, and apps often work with other features that allow you to save time in other ways. For example, some use beacons to detect your presence. They then turn on the meeting equipment, saving you from doing it manually.
Room scheduling tools might sound like a nice-to-have addition to your work spaces, but they’re really a must-have if your employees suffer stress, conflicts, as well as time and productivity loss due to meeting space issues.
Read this article, “Don’t Overlook These 3 Must-Have Technologies for Meeting Rooms,” if you want to learn more about collaboration solutions that are essential but often forgotten.
AVI Systems is a full-service integration firm that can help you choose, integrate, and manage the communications and collaboration solutions for your company. Contact us with questions or for a free assessment of your collaboration needs. Or download the article here.