Businesses often focus on designing one extravagant boardroom packed with the latest technology made to impress new hires and potential clients. Today, the conferencing trend has shifted towards the creation of multiple small huddle rooms.
Huddle rooms are defined as small conference areas that are equipped with audio, video and display system technology. These rooms are often used by groups who want to get together for impromptu and scheduled meetings to collaborate on projects. There are a few key reasons why huddle rooms are the future of collaboration.
First and foremost, people use huddle rooms because of flexibility. Most companies or educational institutions have multiple huddle rooms, so there is no need to schedule a room days or weeks in advance. If an unexpected event comes up that needs to be talked about by an entire team, they can meet in the huddle room immediately. And, because most huddle rooms are equipped with communications technology, groups can even audio or video conference in remote colleagues and partners.
2. Intimate Communications
Everyone understands the bore of large company staff meetings – long monologues, heavy eyelids and strained attention spans. To cut down on these more-often-than-not unproductive meetings, huddle rooms are being introduced to create a more intimate meeting for smaller groups. Not only does this make each person in the group more involved in the communications, it keeps people on task and more attentive.
3. A More Competitive Price Point
According to The Visitec Blog, the equipment that is used in huddle rooms is much less expensive than equipping a large conference room. Visitec writes that huddle rooms could be filled with communication tools for less than $5,000 per room.
This is one reason why huddle rooms are the future of technology: In the current economic climate, businesses have to find ways to lower their budget while still getting what they need out of their facilities.
What's In A Huddle Room?
So what will your company need to get started when creating a huddle room? Common elements include:
- A display, like an LCD or LED monitor or TV. It helps to mount the TV to save room for seating and furniture.
- A central table, something that people stand or sit around to share ideas.
- A camera and microphone or some combination of the two that allows for communication with people outside of the room.
The exact elements inside of a huddle room vary depending on the needs of the organization creating it. The ease of use, relatively low cost, and ability to drive more focused work are all reasons why technology huddle rooms are the future of collaboration.